How Stampwright checks a CMS-1500.
Six numbered steps and the rules we cite at every one. This page is the long-form interview leave-behind; the downloadable PDF below is the same story on a single A4 page so the reviewer can keep it next to a claim packet.
Take the pipeline to the interview.
A single-page PDF mirroring the six steps above, with the rule mirror cited at every one. The footer points the reader to /pricing for plan tiers and /waitlist to join the pilot.
- Input
- Citation-backed fill
- Cross-check
- Human review
- Submit
- Receipt
Single A4 portrait. Stampwright branded. ASCII-clean for the pdf renderer.
Manual CMS-1500 filing vs. Stampwright filing.
Five dimensions a reviewer can scan in under a minute. The left column is what a specialist gets from a re-typed CMS-1500 handoff; the right column is what Stampwright ships on every packet.
| Dimension | Manual CMS-1500 | Stampwright | See |
|---|---|---|---|
| DimensionCitation per field | Manual filing No —Best-effort | Stampwright Yes —Per source line | See step 01 input |
| DimensionAutomatic cross-check | Manual filing No —Manual | Stampwright Yes —Live ADA / Medicare / NUCC | See step 02 cross-check |
| DimensionSpecialist sign-off step | Manual filing Yes —After re-typing | Stampwright Yes —On signed packet | See step 04 human review |
| DimensionTime-to-file | Manual filing No —Days, re-typed | Stampwright Yes —Same-business-day | See objection on /faq |
| DimensionFull audit trail | Manual filing No —Email + comments | Stampwright Yes —Deterministic fingerprint | See objection on /faq |
| Reviewable visuals for regulated work — every dimension resolves to a citation or a fingerprint a reviewer can verify, not a re-typed comment thread. | |||
Document in. Cross-check. Sign off.
The three moves a specialist needs to remember. The long form below walks through every citation in between.
- 01
Document ingest with citations
OCR intake; every figure pinned to a source line.
- 02
Cross-checked field fill
Every Box 1–33 ran against ADA, Medicare, NUCC.
- 03
Sign-off and submit
Specialist signs before the packet ships to the clearinghouse.
HIPAA commitments
Seven claims a compliance reviewer can scan in under a minute — residency, encryption, access, audit, BAA, retention. The citation on every row resolves to a real page or anchor.
US-only Postgres storage
Every stored CMS-1500 packet and source document lives in US-only Postgres at the platform layer. No replication outside the residency region. No foreign processing sub-processor. See /faq#phi-handling
TLS 1.2+ on every hop
Every browser-to-platform route is served TLS 1.2+ with HSTS at the edge. The proxy enforces strict CSP and Transport-Security headers on the same connection. See /methodology#how-we-handle-phi
AES-256 at the platform layer
Stored CMS-1500 packets and intake PDFs are encrypted at rest. Keys are platform-managed, never customer-managed, and never printed in the document spec. See /methodology#how-we-handle-phi
Per-user access, gated at /api
Every query under /api/filing is gated by requireAuth() and scoped by where: { userId: user.id }. No cross-account read is reachable from the client. See /filing
Reads and writes, not just signing
Every read of a filed package is recorded alongside the human sign-off line. The audit trail covers access, not just submission. See /faq#audit-trail
BAA on pilot signature
A HIPAA Business Associate Agreement ships with the pilot cover page in plain English. Signing precedes any PHI handling. See /pricing
Configurable retention, secure disposal
Completed files are held for the per-tier retention window, then cryptographically erased from primary storage and tombstoned in backups within the same window. See /pricing
How we handle PHI
What we collect, what we never do, and what gets deleted on a clock. See the matching /faq entry
- Encrypted at restEvery stored CMS-1500 packet and source document lives in encrypted storage at the platform layer.
- Scoped per userA user's records are visible only to that account — every query under /api/filing is gated by requireAuth() and scoped with where: { userId: user.id }.
- Read audit logEvery read of a filed package is recorded.
- No training on customer dataStampwright's models are not fine-tuned on user-submitted packets.
- No third-party resalePatient identifiers, intake PDFs, and procedure notes are not sold, shared, or licensed.
- No permanent patient linkage without consentCross-patient joins or re-identification are off by default — enabling any cross-account linkage requires an explicit opt-in documented in the cover page.
Completed files are deleted after the configured retention window.
Input. Citation-backed fill. Cross-check. Human review. Submit. Receipt.
The same six moves Stampwright runs on every CMS-1500 dental claim. Every figure pinned to a citation. Every field checked against the live rule mirror before a specialist signs it.
- 01
Input
Drop the patient intake PDF and procedure notes (CSV or Excel) into the drop zone. Stampwright OCRs, classifies, and pins every figure to a source line.
- 02
Citation-backed fill
Every CMS-1500 Box 1-33 is populated from a documented source line, with the citation on hover. Reviewers see a draft, never a guess.
- 03
Cross-check
Each field is run against the live ADA Current Dental Terminology, Medicare, and NUCC rule mirror -- pass / warn / fail, with the failing rule cited.
- 04
Human review
A specialist signs the draft packet without redoing the middle. Nothing reaches a clearinghouse without a sign-off.
- 05
Submit
The signed packet ships to the clearinghouse. A receipt is returned and pinned to the filing row.
- 06
Receipt
Same-business-day confirmation with a printable paper trail and a deterministic fingerprint a reviewer can scan to verify the row.